Job Description
Join our dynamic team at Oakland Municipal Services as an Administrative Assistant and become the backbone of our office operations. We're seeking a detail-oriented professional to support our department with exceptional organizational skills and a proactive approach. This role offers competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in our community.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Process invoices, expense reports, and financial documentation with precision
- Compose, edit, and distribute professional correspondence and communications
- Maintain digital and physical filing systems with meticulous attention to detail
- Serve as primary point of contact for internal and external stakeholders
- Coordinate office supplies inventory and equipment maintenance
- Support special projects and departmental initiatives as needed
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven attention to detail
- Experience handling confidential information with discretion
- Associate degree in Business Administration or related field preferred
- Ability to multitask effectively in a fast-paced environment