Job Description
Join Boston City Solutions as a part-time Administrative Assistant with flexible scheduling options! We're seeking a detail-oriented professional to support our dynamic team in downtown Boston. Enjoy competitive pay, hybrid work options, and a collaborative environment that values work-life balance. Perfect for students, parents, or professionals seeking flexible hours without compromising impact.
As a cornerstone of our office operations, you'll ensure seamless administrative workflows while contributing to our mission of empowering local businesses. This role offers growth opportunities and the chance to build lasting professional relationships in Boston's vibrant administrative sector.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across multiple departments
- Handle incoming communications (phone, email, in-person) with professionalism and discretion
- Maintain accurate filing systems and digital document repositories
- Process invoices, expense reports, and financial documentation
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support special projects including event coordination and data management
- Assist with onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Experience with office management software (e.g., Asana, Trello)
- Flexibility to work 20-25 hours/week with adjustable scheduling
- Boston residency preferred (commute flexibility considered)