Job Description
Join our dynamic team in Boston's thriving Financial District as an Administrative Assistant. This immediate opening offers a competitive salary, comprehensive benefits package, and opportunity for growth in a fast-paced environment. We seek a proactive professional to support our executive team with exceptional organizational skills and a customer-first mindset.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute professional correspondence, reports, and confidential documents
- Oversee office operations including supply inventory, equipment maintenance, and vendor management
- Act as primary point of contact for internal and external stakeholders with polished communication
- Coordinate meetings, conferences, and special events with meticulous attention to detail
- Maintain digital filing systems and ensure data integrity across platforms
- Support departmental initiatives through ad-hoc project coordination and research
Qualifications
- Associate's degree or equivalent professional certification (minimum 3 years experience)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven experience with calendar management and executive support
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Strong organizational skills with attention to detail and deadlines
- Experience with office management systems (e.g., Salesforce, Asana)
- Professional demeanor with ability to multitask in high-pressure situations