Job Description
Join our dynamic team as a full-time Administrative Assistant in Chicago! We're seeking a highly organized professional to provide critical support to our executives and departments. Enjoy a flexible schedule with core hours (9 AM - 3 PM) and remote options for certain tasks. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a fast-paced corporate environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Prepare, edit, and distribute professional correspondence and reports
- Handle confidential information with discretion and maintain strict confidentiality
- Coordinate travel arrangements and expense reports for team members
- Oversee office inventory management and vendor relationships
- Assist with onboarding processes and new employee orientation
- Support cross-departmental projects with data compilation and analysis
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and manage multiple deadlines
- Experience with scheduling tools like Calendly or Doodle
- Flexibility to adapt to changing priorities and schedules