Job Description
Join our dynamic team at Oakland Business Solutions as an Administrative Assistant and kickstart your career in a supportive environment! We're seeking a motivated individual to provide essential support across daily operations. This entry-level position offers immediate opportunities to grow professionally while contributing to our mission of delivering exceptional service to Bay Area clients. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace culture in Oakland's vibrant downtown district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Process expense reports, invoices, and financial documentation
- Prepare, edit, and distribute professional correspondence and reports
- Maintain organized digital and physical filing systems
- Coordinate office supplies inventory and vendor relationships
- Assist with onboarding new employees and orientation materials
Qualifications
- High school diploma or equivalent required; Associate's degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Professional demeanor and customer service mindset
- Reliable transportation to Oakland office location