Job Description
Join our dynamic team at Pennsylvania Business Solutions as a key Administrative Assistant. You'll be the backbone of our Philadelphia office, supporting executives and teams with exceptional organizational prowess. We offer a collaborative environment where your skills will directly impact our success. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a forward-thinking company.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute professional correspondence, reports, and confidential documents
- Oversee office inventory, procurement, and vendor relationships for seamless operations
- Coordinate meetings and events, including agenda preparation and minute-taking
- Handle incoming communications, prioritize inquiries, and resolve administrative issues
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support HR functions onboarding processes and employee records management
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of administrative support experience in a corporate environment
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage multiple priorities with strict deadlines
- Discretion and professionalism when handling confidential information
- Experience with office management software (e.g., Salesforce, Asana)