Job Description
Join our dynamic team at Pacific Bay Solutions as a full-time Administrative Assistant in Oakland, CA. We're seeking a highly organized professional to support our executive operations with precision and enthusiasm. This immediate hire opportunity offers competitive compensation and growth potential in a collaborative environment. If you excel at multitasking and thrive in fast-paced settings, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute professional correspondence, reports, and presentation materials
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Serve as primary point of contact for internal and external communications
- Assist with onboarding processes and new employee orientation
- Support departmental projects through data entry, file management, and document preparation
Qualifications
- Associate's degree or equivalent experience in business administration
- Minimum 3 years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proven experience managing competing priorities in deadline-driven environments