Job Description
Join our dynamic team at Premier Business Solutions as an Administrative Assistant and become the backbone of our fast-paced operations. This immediate opening offers a chance to work with industry leaders in a supportive environment where your organizational skills shine. We're seeking a detail-oriented professional ready to make an immediate impact while growing their career in Portland's thriving business district. Enjoy competitive compensation, comprehensive benefits, and a culture that values work-life balance.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel logistics
- Prepare, edit, and distribute confidential reports, presentations, and correspondence
- Oversee office inventory management, vendor relationships, and supply chain coordination
- Serve as primary point of contact for internal/external communications and client inquiries
- Implement digital filing systems and maintain confidential databases with 100% accuracy
- Coordinate office events, team building activities, and community outreach initiatives
- Analyze operational workflows and propose efficiency improvements to senior leadership
Qualifications
- Minimum 3 years of administrative support experience in corporate or agency environments
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage competing priorities with exceptional time management skills
- Strong written and verbal communication abilities with polished professionalism
- Associates degree or equivalent certification in Business Administration preferred
- Experience with CRM systems (Salesforce) and project management tools (Asana)
- Ability to maintain discretion with sensitive information and confidential data
- Proactive problem-solving approach with minimal supervision required