Job Description
Join our dynamic team at Tucson Business Solutions as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our executive staff and ensure seamless office operations. Enjoy a hybrid work model with core hours and adaptable scheduling. This role offers growth opportunities in a collaborative environment where your administrative expertise will directly impact our success.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement processes, and vendor relationships
- Coordinate departmental meetings, take detailed minutes, and track action items
- Handle confidential information with discretion and maintain data security protocols
- Provide exceptional customer service via phone, email, and in-person interactions
- Support HR functions including onboarding and employee record maintenance
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Associate's degree in Business Administration or related field (or equivalent experience)
- Experience with scheduling software (e.g., Calendly, Doodle) and office equipment
- Ability to maintain confidentiality and exercise professional judgment
- Proven track record of problem-solving and process improvement