Job Description
Join our dynamic team at Oceanview Partners as a full-time Administrative Assistant and become the backbone of our operations. We're seeking a detail-oriented professional to support our office in Long Beach, CA, with exceptional organizational skills and a proactive approach to problem-solving. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including emails, calls, and mail with professionalism
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office operations, including supply inventory and equipment maintenance
- Support team projects through data entry, report compilation, and presentation preparation
- Act as primary point of contact for clients and vendors with polished communication skills
- Assist with onboarding processes and new hire orientation materials
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in administrative support or office coordination role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail