Job Description
Join our dynamic team at Coastal Business Solutions as a full-time Administrative Assistant! We're seeking a highly organized professional to support our executive team in our vibrant Long Beach headquarters. This role offers competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative environment. If you excel at multitasking, possess exceptional communication skills, and thrive in fast-paced settings, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications, including phone calls and emails, with exceptional professionalism
- Organize and maintain digital filing systems ensuring data accuracy and accessibility
- Coordinate office operations, including supply inventory management and vendor relations
- Support team meetings by preparing agendas, taking minutes, and following up on action items
Qualifications
- Associate's degree or equivalent professional certification required
- 3+ years of administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage multiple priorities in a deadline-driven setting
- Experience with office management software (e.g., Asana, Trello)