Job Description
Join our fast-paced team as a key Administrative Assistant supporting executive operations across Oklahoma City and Texas. We're seeking a detail-oriented professional to drive efficiency and excellence in our daily workflows. This urgent opening requires immediate availability to start within 7 days. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills truly shine.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange cross-state travel
- Prepare confidential documents, reports, and correspondence with flawless attention to detail
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Process invoices, expense reports, and financial documentation with precision
- Serve as primary point of contact for internal/external stakeholders across multiple locations
- Implement digital filing systems and optimize document management workflows
Qualifications
- Minimum 2 years administrative experience in corporate or fast-paced environment
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong problem-solving skills and adaptability to changing priorities
- High school diploma or equivalent; associate degree preferred