Job Description
Join Our Team Immediately! Boston Executive Solutions is seeking a highly motivated Administrative Assistant to join our dynamic Philadelphia office. This is an urgent opportunity with flexible scheduling options. As the backbone of our operations, you'll provide critical support to executive teams while enjoying a modern, collaborative work environment. If you're detail-oriented, tech-savvy, and thrive in fast-paced settings, apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial records
- Compose professional correspondence, reports, and presentations
- Coordinate office operations including supply inventory and vendor relationships
- Support onboarding processes and maintain HR documentation
- Implement digital filing systems and ensure data security compliance
- Act as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Outlook Calendar)
- Ability to prioritize tasks and manage competing deadlines
- Associate's degree or equivalent professional certification preferred