Job Description
We are seeking a highly organized Administrative Assistant to join our dynamic team in Philadelphia. This immediate opening offers a competitive salary package with opportunities for professional growth. The ideal candidate will provide essential support to our executive team while maintaining a professional and efficient office environment. If you excel in multitasking and possess exceptional communication skills, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain electronic and physical filing systems
- Assist with onboarding processes and new employee orientations
- Coordinate office supplies inventory and vendor relationships
- Support departmental meetings through preparation and minute-taking
Qualifications
- Associate's degree or equivalent experience in office administration
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to manage competing priorities in a fast-paced environment
- Professional demeanor with strong customer service orientation