Job Description
Join our dynamic team at Tampa Bay Innovations Group as an Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a highly organized professional to support executives with seamless administrative operations while contributing to a culture of innovation and excellence. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth in one of Tampa's most vibrant business districts.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory management, supply procurement, and vendor relationships
- Coordinate office events, meetings, and team-building activities
- Process expense reports, invoices, and maintain accurate financial records
- Support HR functions including onboarding, records management, and benefits administration
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of progressive administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage confidential information with discretion
- Strong written and verbal communication skills
- Experience with scheduling software (e.g., Calendly) and office management systems
- Ability to multitask effectively in a fast-paced environment