Job Description
Join our dynamic team at Cityscape Solutions Group, a leading provider of municipal consulting services in the Bay Area. We're seeking a highly organized Administrative Assistant to support our San Francisco office operations. This is a fantastic opportunity to work in a fast-paced environment where your administrative expertise directly impacts our client service excellence. Enjoy competitive compensation, comprehensive benefits, and a collaborative culture that values professional growth.
Responsibilities
- Manage executive calendars, coordinate complex scheduling, and arrange travel logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Act as primary point of contact for internal staff and external stakeholders
- Coordinate meetings, take minutes, and follow up on action items
- Maintain digital and physical filing systems with strict confidentiality standards
- Process expense reports and assist with basic bookkeeping tasks
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion with confidential information and sensitive data
- Experience with calendar management and travel coordination