Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our office operations. We're seeking a highly organized professional to support daily administrative functions in a fast-paced, collaborative environment. This role offers flexible hours (20-25 hours/week) and the opportunity to grow within a supportive organization. If you excel at multitasking and thrive in detail-oriented settings, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Prepare, edit, and distribute correspondence, reports, and presentations
- Maintain accurate filing systems (digital and physical) for confidential documents
- Process invoices, expense reports, and purchase orders with precision
- Provide frontline reception duties including greeting visitors and directing inquiries
- Assist with special projects and event coordination as needed
Qualifications
- Minimum 2 years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively under tight deadlines
- High school diploma or equivalent; associate's degree preferred
- Experience with office equipment (copiers, scanners, multi-line phones)
- Positive attitude with proactive problem-solving approach