Job Description
Are you a detail-oriented professional seeking a meaningful career in a dynamic and collaborative environment? Summit Group Solutions is looking for a proactive Administrative Assistant to join our growing team in Kansas City, Missouri. In this role, you will be the backbone of our daily operations, ensuring our executive team runs efficiently while maintaining a welcoming office atmosphere.
We offer a competitive benefits package, including health insurance, paid time off, and opportunities for professional growth within a supportive corporate culture.
Responsibilities
- Calendar Management: Schedule, coordinate, and manage complex calendars for senior leadership, including booking meetings, booking travel, and preparing itineraries.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, managing phone inquiries, emails, and correspondence with professionalism and efficiency.
- Document Control: Prepare, proofread, and distribute reports, memos, presentations, and other business documents to ensure accuracy and clarity.
- Office Operations: Oversee office supplies inventory, coordinate maintenance services, and ensure the reception area is welcoming and organized.
- Event Coordination: Assist in planning and executing company events, team-building activities, and client meetings, including catering and logistics.
- Data Management: Maintain and update databases and filing systems, ensuring sensitive information is organized and secure.
- Special Projects: Support various ad-hoc projects as assigned by management to improve office workflows and productivity.
Qualifications
- Education: High School Diploma or GED required; Associate’s Degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 2-3 years of progressive administrative experience in a corporate or professional setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot) is highly desirable.
- Communication: Exceptional verbal and written communication skills with the ability to interact with all levels of staff and clients.
- Organization: Demonstrated ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
- Professionalism: A positive attitude, strong work ethic, and a keen eye for detail.