Job Description
Join our dynamic team as an Administrative Assistant in Jacksonville's thriving municipal sector. We're seeking a detail-oriented professional to support daily operations with exceptional organizational skills and local community awareness. Enjoy competitive benefits, career growth opportunities, and the chance to make a tangible impact in our city's administration.
Responsibilities
- Manage office calendars, scheduling, and correspondence with high accuracy
- Coordinate departmental meetings and prepare detailed meeting minutes
- Maintain digital and physical filing systems for compliance
- Process invoices, expense reports, and procurement requests
- Act as primary liaison between departments and external partners
- Support onboarding processes for new staff members
- Utilize Jacksonville-specific knowledge for local vendor coordination
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to handle confidential information with discretion
- Associates degree or equivalent professional certification
- Valid Florida driver's license preferred
- Knowledge of Jacksonville municipal systems a plus