Job Description
Join our dynamic team as a full-time Administrative Assistant at Omaha Business Solutions! We're seeking a highly organized professional to support our executive team with exceptional administrative support. Enjoy a flexible schedule (8:30 AM - 5:00 PM with core hours) while working in our modern downtown Omaha office. This role offers growth opportunities and a collaborative environment where your skills will make a real impact.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Coordinate meetings, take detailed minutes, and follow up on action items
- Handle confidential information with discretion and maintain strict data privacy protocols
- Support cross-departmental projects and assist with special administrative initiatives
- Manage incoming communications (phone, email, mail) and direct inquiries appropriately
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Experience with calendar management and meeting coordination
- Discretion and professionalism when handling confidential information
- Proactive problem-solving and initiative-taking mindset