Job Description
We are looking for an organized and proactive Administrative Assistant to join our dynamic team in Boston, MA.
At Horizon Operations, we pride ourselves on efficiency and excellence. As an Administrative Assistant, you will be the backbone of our daily operations, ensuring our internal and external communications run seamlessly. We offer a supportive environment, competitive pay, and immediate opportunities for advancement.
Why You Should Apply:
- Immediate Hiring: Start your career with us quickly.
- Competitive Compensation: Earn between $45,000 - $55,000 USD.
- Growth Potential: Clear pathways for professional development.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate travel arrangements for leadership.
- Screen and direct phone calls and emails, ensuring prompt and professional responses.
- Prepare, proofread, and distribute internal and external correspondence, reports, and presentations.
- Maintain and organize physical and digital filing systems to ensure data integrity.
- Assist in planning and organizing company events, meetings, and team-building activities.
- Handle general office duties including mail processing, supply management, and expense reporting.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of experience in administrative or executive support roles.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a professional telephone manner.
- Exceptional organizational skills and the ability to prioritize tasks effectively.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.