Job Description
Join our dynamic team at Chicago Administrative Solutions as an Entry-Level Receptionist! This is your gateway to a rewarding career in office administration with a focus on precision and customer service. We're seeking a motivated individual to manage our front desk operations while developing critical data entry expertise. Enjoy competitive pay, comprehensive training, and a collaborative work environment in the heart of downtown Chicago. Perfect for recent graduates or career changers looking to build foundational administrative skills.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries
- Perform accurate data entry for client information, appointments, and inventory systems
- Maintain digital and physical filing systems with strict attention to confidentiality
- Schedule and coordinate meetings, travel arrangements, and office resources
- Assist with basic office tasks like sorting mail, ordering supplies, and managing correspondence
- Support administrative staff with ad-hoc projects and document preparation
- Uphold professional standards in a fast-paced, client-facing environment
Qualifications
- High school diploma or equivalent; relevant coursework or certification a plus
- Basic computer proficiency with 40+ WPM typing speed and 10-key skills
- Experience with Microsoft Office Suite (Outlook, Word, Excel)
- Strong attention to detail and accuracy in data handling
- Excellent verbal communication and professional phone etiquette
- Ability to multitask in a fast-paced setting with minimal supervision
- Prior receptionist, customer service, or data entry experience preferred
- Positive attitude and willingness to learn new systems and processes