Job Description
Join Oakland City Hall's dynamic team as a Local Administrative Assistant and become the backbone of our community-focused operations. This premier opportunity offers a chance to support critical municipal services while thriving in Oakland's vibrant urban environment. We're seeking a detail-oriented professional to manage daily office functions, coordinate with diverse stakeholders, and contribute directly to enhancing citizen services. Enjoy competitive benefits, professional development opportunities, and the satisfaction of serving Oakland residents. If you're passionate about local government and excel in fast-paced administrative roles, this is your chance to make a meaningful impact.
Responsibilities
- Manage calendars, correspondence, and communications for department leadership
- Coordinate meetings, events, and community outreach initiatives
- Maintain digital and physical filing systems with meticulous attention to detail
- Process administrative paperwork, permits, and public records requests
- Support budget tracking and procurement processes
- Act as primary liaison between departments and the public
- Utilize Microsoft Office Suite and municipal software systems
Qualifications
- Minimum 2 years administrative support experience in local government or similar setting
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Knowledge of Oakland municipal processes preferred
- Ability to handle sensitive information with discretion
- Associate's degree in Business Administration or related field