Job Description
Join our dynamic team at Apex Solutions Group as an Administrative Assistant in the heart of Portland! We're seeking a proactive professional to support our fast-paced operations. This immediate full-time opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment. If you excel in multitasking and value precision, this role is your next career leap.
As the backbone of our office, you'll ensure seamless daily operations while supporting executive teams and cross-functional departments. We offer growth opportunities and a supportive culture where your organizational skills shine. Apply today to become part of Portland's premier business solutions provider!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement, and facility maintenance requests
- Process expense reports, invoices, and financial documentation
- Support onboarding processes and new employee orientation
- Assist with data entry and record-keeping in CRM systems
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to multitask and prioritize in deadline-driven environments
- Experience with scheduling software and CRM systems preferred