Job Description
Join our dynamic team as an Administrative Assistant in the heart of Chicago! We're urgently seeking a highly organized professional to support our office operations. In this pivotal role, you'll ensure seamless daily workflows, enhance team productivity, and maintain a welcoming environment for clients and staff. If you thrive in fast-paced settings and excel at multitasking, this is your opportunity to make an immediate impact.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications, prioritize inquiries, and resolve client concerns
- Prepare, edit, and distribute confidential documents and reports
- Oversee office inventory, procurement of supplies, and equipment maintenance
- Assist with onboarding processes and new employee orientation
- Support department heads with project coordination and deadline tracking
- Maintain digital filing systems and ensure data accuracy
Qualifications
- Associate's degree or 3+ years of administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with attention to detail
- Strong written/verbal communication abilities
- Proven ability to manage competing priorities under tight deadlines
- Discretion in handling confidential information
- Experience with CRM systems preferred (Salesforce a plus)