Job Description
Join our dynamic team as a Local Administrative Assistant in Oakland, CA and become the backbone of our community operations. We're seeking a highly organized professional to provide exceptional office support and ensure seamless day-to-day functions across multiple departments. This is your opportunity to make a tangible impact in local government while honing your administrative expertise in a fast-paced, mission-driven environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics for department heads
- Process confidential documents, maintain accurate records, and implement efficient filing systems
- Act as primary point of contact for internal/external stakeholders via phone, email, and in-person interactions
- Prepare and distribute official correspondence, reports, and communications with meticulous attention to detail
- Coordinate travel arrangements, expense reports, and procurement processes in compliance with city policies
- Support budget tracking, invoice processing, and financial record-keeping tasks
- Assist with onboarding procedures, training materials, and office inventory management
Qualifications
- Minimum 3 years of progressive administrative support experience in professional/government setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to prioritize competing deadlines
- Strong written and verbal communication skills with professional demeanor
- Experience with records management systems and confidential data handling protocols
- Associate's degree or equivalent combination of education and experience required
- Bilingual (English/Spanish) proficiency strongly preferred