Job Description
Join the City of Philadelphia's dynamic team as an Administrative Assistant where precision meets public service. We're seeking a detail-oriented professional to support departmental operations with exceptional organizational skills and data expertise. This role is pivotal in maintaining accurate records and facilitating seamless administrative workflows across municipal services. Enjoy competitive benefits, professional development opportunities, and the chance to contribute directly to our community's success.
Responsibilities
- Perform high-volume data entry with 99% accuracy in municipal databases and record-keeping systems
- Manage confidential documents including permits, licenses, and departmental correspondence
- Coordinate meeting logistics, scheduling, and minute preparation for executive staff
- Process and track departmental invoices, purchase orders, and budgetary documentation
- Utilize Microsoft Office Suite to generate reports, presentations, and statistical summaries
- Serve as primary point of contact for internal and external stakeholder communications
- Maintain digital and physical filing systems with strict compliance with city protocols
Qualifications
- Minimum 2 years administrative experience with demonstrated data entry proficiency
- Expertise in Microsoft Office Suite (Excel, Word, Outlook) and database management
- Associate's degree or equivalent combination of education and experience required
- Ability to prioritize tasks in fast-paced environment with competing deadlines
- Strong written and verbal communication skills with professional demeanor
- Knowledge of Philadelphia municipal operations preferred but not required
- Proficiency in document management systems (e.g., SharePoint, DocuSign)
- Must pass background check and security clearance verification