Job Description
Join NorthStar Solutions as a full-time Administrative Assistant and become the engine of our thriving Charlotte office! We're seeking a proactive multitasker to support our dynamic team with exceptional organizational prowess. This is your chance to make a tangible impact in a collaborative environment where your skills are valued. Enjoy competitive compensation, comprehensive benefits, and a culture that champions professional growth. If you're ready to streamline operations and elevate office efficiency, apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements with precision.
- Process incoming communications (emails, calls, mail) and route inquiries appropriately.
- Prepare, edit, and distribute professional documents including reports, presentations, and correspondence.
- Maintain digital and physical filing systems with meticulous attention to confidentiality.
- Coordinate office logistics: supply procurement, equipment maintenance, and vendor relations.
- Support cross-departmental projects by compiling data, preparing materials, and tracking deadlines.
- Act as primary point of contact for visitors and staff inquiries, ensuring exceptional service.
Qualifications
- Associate's degree or equivalent administrative experience; bachelor's preferred.
- 3+ years of progressive administrative support in a corporate or professional setting.
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational skills with ability to prioritize competing deadlines.
- Proven discretion in handling confidential information and sensitive matters.
- Strong written/verbal communication skills with polished professional demeanor.
- Experience with office management systems (e.g., SAP, Salesforce) or similar platforms.