Job Description
Join our dynamic team at San Francisco Municipal Services as an Administrative Assistant and become the backbone of our office operations. We're seeking a highly organized professional to support our department's daily functions in the heart of the Bay Area. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in local government. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply and contribute to San Francisco's thriving civic community.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Handle confidential correspondence, documents, and records with discretion
- Process invoices, expense reports, and financial documentation
- Coordinate departmental meetings, events, and travel arrangements
- Serve as primary point of contact for internal and external stakeholders
- Maintain digital and physical filing systems with meticulous attention to detail
- Support HR functions including onboarding and record management
- Utilize Microsoft Office Suite (Outlook, Word, Excel) for daily tasks
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite and office management software
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Knowledge of San Francisco municipal operations preferred
- Ability to work independently with minimal supervision
- Valid California driver's license (if local travel required)