Job Description
Join our dynamic team as a Local Administrative Assistant in Jacksonville, FL, where flexibility meets professional growth. We're seeking a detail-oriented professional to support our operations with exceptional organizational skills. Enjoy a modern work environment with competitive benefits and a hybrid schedule that balances office collaboration with remote flexibility. This full-time role offers the perfect opportunity to advance your administrative career while maintaining work-life balance.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes, including new hire paperwork and orientation
- Coordinate travel arrangements and expense reports for team members
- Support event planning and logistics for internal meetings and client functions
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling tools and calendar management systems
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail
- Flexible availability to support occasional evening or weekend events