Job Description
We are seeking a highly organized Administrative Assistant to support our dynamic team at the City of Los Angeles. This full-time role is perfect for a proactive professional who thrives in fast-paced environments and is passionate about public service. Join us in making a tangible impact on our community while advancing your administrative career.
What We Offer:
- Comprehensive benefits package
- Professional development opportunities
- Collaborative, mission-driven culture
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications, including emails, phone calls, and correspondence
- Prepare, edit, and distribute documents, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders
- Coordinate office logistics, including supplies, equipment, and event planning
- Provide exceptional customer service to internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Proven problem-solving and time-management skills