Job Description
Join our dynamic team as a full-time Administrative Assistant with flexible scheduling options! Illinois Innovations Group is seeking a highly organized professional to support our fast-paced operations in downtown Chicago. This hybrid role offers the perfect blend of in-office collaboration and remote flexibility, ideal for candidates seeking work-life balance. You'll be the backbone of our office, ensuring seamless operations while contributing to a collaborative, innovative environment.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate complex logistics
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Oversee office supplies inventory and vendor relationships
- Coordinate travel arrangements and expense reports
- Support onboarding processes for new team members
- Implement and maintain efficient filing systems
Qualifications
- Associate's degree or equivalent administrative experience
- Minimum 3 years in administrative support roles
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly)
- Ability to adapt to changing priorities with flexibility