Job Description
Join Oklahoma City Innovations as our next Administrative Assistant and become the backbone of our dynamic team! We're seeking a highly organized professional to support our fast-paced operations in the heart of Oklahoma City. This hybrid role offers competitive benefits, career growth opportunities, and a collaborative work environment. If you're passionate about precision and supporting business excellence, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications including phone calls, emails, and mail with exceptional professionalism
- Organize and maintain digital filing systems ensuring accurate record-keeping
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Assist with onboarding new hires and organizing company events
- Support department heads with special projects and data compilation tasks
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities and deadlines
- Professional demeanor with excellent interpersonal skills
- Experience with scheduling software (e.g., Calendly, Doodle) preferred