Job Description
Join our dynamic team at Coastal Business Solutions as a full-time Administrative Assistant in Jacksonville, FL. We're seeking a highly organized professional to provide exceptional support to our executive team and ensure seamless office operations. This role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory management, procurement, and vendor relationships
- Act as primary point of contact for internal and external communications
- Maintain confidential records and ensure compliance with data protection policies
- Coordinate meetings, events, and office logistics
- Support HR functions including onboarding and documentation
Qualifications
- Associate's degree or equivalent professional experience (3+ years)
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Experience with office management systems (e.g., Salesforce, QuickBooks)
- Ability to maintain confidentiality and exercise discretion
- Proven problem-solving and initiative-taking capabilities