Job Description
Join our dynamic team at Oakland Innovations Group as an Administrative Assistant and launch your career in a supportive, growth-oriented environment. We're seeking a motivated individual to provide essential operational support to our executive team and departments. This role offers comprehensive training and clear pathways for advancement within our organization.
Our Oakland headquarters features modern collaborative spaces and a commitment to work-life balance. Enjoy competitive benefits including health insurance, paid time off, and professional development stipends. Perfect for recent graduates or career changers ready to build administrative expertise.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executive team
- Handle incoming communications via phone, email, and virtual platforms
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital filing systems and ensure data accuracy
- Assist with onboarding processes and new hire coordination
- Support departmental projects through research and documentation
- Coordinate office supplies inventory and vendor relationships
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years administrative support or internship experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proactive problem-solving and attention to detail
- Valid California driver's license (for occasional errands)