Job Description
Join our dynamic team at Southwest Business Solutions as we expand our Tucson operations! We're seeking a highly organized Administrative Assistant to support our executive team and ensure seamless office operations. This is a full-time, permanent position offering competitive benefits and growth opportunities in a fast-paced environment. If you're a proactive professional with exceptional communication skills and a passion for efficiency, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office supply inventory and vendor relationships for procurement
- Handle incoming communications via phone, email, and in-person inquiries
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate team meetings and events, including logistics and minute-taking
- Support HR functions including onboarding documentation and record maintenance
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with proven organizational abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Experience with calendar management and travel booking platforms
- Professional demeanor with confidentiality and discretion