Job Description
Join our award-winning team at Pacific Coast Partners as a full-time Administrative Assistant in the heart of Los Angeles. We're seeking a highly organized professional to support our executive team with precision and efficiency. This hybrid role offers competitive benefits, growth opportunities, and a collaborative environment in one of LA's most vibrant neighborhoods.
Our ideal candidate thrives in fast-paced settings and brings exceptional communication skills to our dynamic workplace. You'll be instrumental in maintaining office operations while supporting strategic initiatives that drive our business forward.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare confidential documents, reports, and correspondence with meticulous attention to detail
- Oversee office supply inventory and vendor relationships for operational efficiency
- Coordinate travel arrangements and expense reports for executive team members
- Serve as primary point of contact for internal and external communications
- Organize and maintain digital filing systems with strict confidentiality protocols
- Support onboarding processes and new employee orientation initiatives
Qualifications
- Minimum 3 years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strict deadlines
- Experience with calendar management and scheduling tools
- High level of discretion and professionalism when handling confidential information
- Associates degree or equivalent professional certification required