Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our fast-paced office environment in Long Beach. This role offers growth opportunities, competitive benefits, and the chance to work with industry leaders. If you thrive in a collaborative setting and excel at multitasking, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications, including emails, calls, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital filing systems and physical records
- Coordinate office logistics, including meeting setups and supply inventory
- Support department heads with project coordination and deadline tracking
- Assist with onboarding processes and new employee orientations
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities in a deadline-driven environment
- Experience with calendar management and travel coordination
- Positive attitude with excellent problem-solving skills