Job Description
Join our thriving team in Tampa, FL as a Administrative Assistant! We are currently seeking a highly organized and proactive individual to handle our daily office operations. This is a fantastic opportunity for those seeking a stable role with weekly pay and a supportive corporate culture.
At Apex Office Solutions, we pride ourselves on efficiency and employee growth. You will be the backbone of our daily operations, ensuring smooth communication between departments and management.
Responsibilities
- Manage Office Operations: Oversee the daily functioning of the office, including managing incoming calls, emails, and mail.
- Data Entry & Filing: Maintain accurate digital and physical records, ensuring all documents are filed correctly and securely.
- Scheduling: Manage calendars, schedule appointments, and coordinate meetings for senior staff.
- Communication: Act as the primary point of contact for clients and visitors, providing exceptional customer service.
- Inventory Management: Monitor office supply levels and place orders as needed to prevent shortages.
- Report Preparation: Assist in preparing weekly reports and presentations for management review.
Qualifications
- Education: High school diploma or equivalent required; Associate's degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic accounting software.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Attention to Detail: Ability to perform detailed tasks accurately and efficiently under time pressure.
- Reliability: Must be punctual, dependable, and able to work full-time hours.