Job Description
Are you seeking a dynamic weekend role that combines the excitement of front-desk hospitality with the precision of data management? Apex Professional Services is currently hiring a reliable and detail-oriented Weekend Receptionist & Data Entry Specialist in Tucson, Arizona.
We are looking for a self-starter who thrives in a fast-paced environment and enjoys keeping an office running smoothly. As a key member of our administrative team, you will serve as the friendly face of our company while ensuring our digital records are accurate and up-to-date.
Why Join Us?
- Flexible Schedule: Enjoy your weekdays free with our weekend-only shifts.
- Growth Opportunities: Potential for full-time conversion for top performers.
- Modern Work Environment: Work in a collaborative, tech-forward office in downtown Tucson.
Responsibilities
- Front Desk Operations: Greet visitors and clients warmly, answer multi-line phone systems professionally, and manage the reception area to ensure a welcoming atmosphere.
- Data Entry & Management: Accurately input customer information, invoices, and appointment details into our CRM and Microsoft Office suite with a focus on speed and zero errors.
- Scheduling: Manage the weekend calendar, coordinate appointments, and send automated reminders to clients.
- Document Management: File physical and digital documents, scan receipts and contracts, and maintain an organized filing system.
- Administrative Support: Assist the management team with ad-hoc projects, prepare reports, and process incoming mail.
Qualifications
- Experience: Proven experience as a Receptionist or Administrative Assistant, preferably in a data-heavy environment.
- Technical Skills: Proficiency in Microsoft Office (Excel, Word, Outlook) and experience with data entry software or CRMs (e.g., Salesforce, QuickBooks).
- Typing Speed: Demonstrated ability to type accurately at a minimum of 40 WPM.
- Availability: Must be available to work weekends (Saturday and Sunday) on a consistent basis.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Education: High school diploma or GED required.