Job Description
Horizon Administrative Services is a premier provider of office support solutions, currently seeking a highly organized and detail-oriented Weekend Office Assistant to join our dynamic team in Charlotte, North Carolina. We are looking for a dedicated professional who thrives in a fast-paced environment and possesses exceptional Data Entry skills. This is an excellent opportunity for individuals seeking flexible weekend employment with a reputable company.
As a Weekend Office Assistant, you will be the backbone of our operations during critical off-hours. You will be responsible for maintaining accurate records, managing correspondence, and ensuring our office standards are upheld. We offer a collaborative culture, competitive pay, and the chance to develop your administrative skills in a professional setting.
Responsibilities
- Accurate Data Entry: Input and update customer information, invoices, and inventory records into our database systems with a focus on speed and zero errors.
- Office Management: Oversee the daily operations of the office during weekend shifts, including answering phones, managing emails, and greeting visitors.
- Document Control: File, scan, and organize both physical and digital documents to ensure easy retrieval and compliance with company policies.
- Inventory Management: Conduct weekly stock checks of office supplies and place orders with vendors as needed to ensure operations continue smoothly.
- Report Generation: Compile and format basic weekly reports and data summaries for the management team.
- Customer Support: Provide exceptional service to clients and internal stakeholders by addressing inquiries and resolving issues promptly.
Qualifications
- Experience: Proven experience in data entry, administrative assistance, or a related field.
- Education: High school diploma or equivalent; Associate’s degree or certification in office administration is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with CRM software.
- Typing Speed: Excellent typing skills with a minimum speed of 45 WPM and high accuracy.
- Work Ethic: Ability to work independently, manage time effectively, and maintain a high level of attention to detail.
- Schedule: Must be available to work weekends (Saturday and Sunday) on a consistent basis.