Job Description
Are you ready to kickstart your career in a dynamic and professional environment? Pinnacle Corporate Services is currently seeking a motivated and organized Office Assistant to join our growing team in the heart of Boston, MA. We value talent, reliability, and a willingness to learn, making this an excellent opportunity for those with no prior experience looking to break into administrative support.
As a vital part of our operations, you will be the face of our company, ensuring our office runs smoothly and efficiently. We offer comprehensive on-the-job training and a supportive culture that fosters professional growth. If you have a positive attitude and a strong desire to succeed, we want to hear from you.
Responsibilities
- Manage incoming and outgoing correspondence, including emails and postal mail, with a high level of professionalism.
- Answer multi-line phone systems, screen calls, and route inquiries to the appropriate team members or take detailed messages.
- Perform accurate data entry tasks to maintain our customer database and internal records.
- Organize and maintain physical and digital filing systems to ensure documents are easily retrievable.
- Assist in preparing meeting rooms, arranging refreshments, and scheduling appointments for management.
- Handle basic office supply inventory and coordinate with vendors for restocking.
- Support the administrative team with various ad-hoc projects and general office upkeep.
Qualifications
- High school diploma or GED equivalent is required; no prior experience is necessary.
- Basic computer literacy and proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Strong attention to detail and the ability to maintain accuracy in repetitive tasks.
- Excellent verbal and written communication skills.
- Ability to multitask effectively in a fast-paced, busy office environment.
- A professional demeanor and a positive, proactive attitude.
- Reliable transportation is preferred for local commuting.