Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team for our Weekend Shift operations. This is a fantastic opportunity for individuals looking to balance work with personal commitments while maintaining a rewarding career in office support.
In this role, you will serve as the cornerstone of our weekend office efficiency, ensuring seamless operations while our team recharges during the week. If you thrive in a fast-paced environment and have a passion for administrative excellence, we want to hear from you.
Responsibilities
- Manage high-volume incoming communications, including phone calls, emails, and inquiries, with a focus on speed and accuracy.
- Oversee scheduling and calendar management for department heads, ensuring all weekend appointments and meetings are prioritized.
- Prepare, organize, and maintain accurate office records, reports, and filing systems for easy retrieval.
- Coordinate and facilitate inter-departmental communication to ensure weekend goals are met efficiently.
- Greet and direct visitors, vendors, and clients, ensuring a professional and welcoming environment.
- Assist with data entry, expense reporting, and the preparation of weekly status updates.
- Order and maintain office supplies and inventory to ensure seamless operations throughout the weekend.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Previous experience as an Administrative Assistant or in an office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills with a professional telephone manner.
- Ability to work weekends (Saturday and/or Sunday) and holidays as required.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
- Relevant experience in Virginia Beach or surrounding North Carolina areas is a plus.