Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our team on a Weekend Shift. This role is essential in bridging the gap between our operations in Seattle, WA and our expanding California branch. If you thrive in a professional environment and enjoy managing complex schedules and office operations, this is the perfect opportunity for you.
Why Join Us?
- Competitive hourly pay in a dynamic environment.
- Flexible weekend schedule allowing for weekdays off.
- Collaborative culture with opportunities for growth.
Responsibilities
- Manage incoming phone calls, emails, and correspondence for the weekend shift, ensuring timely responses to both WA and CA inquiries.
- Coordinate and schedule meetings, appointments, and travel arrangements for executives, including cross-state logistics.
- Process and prepare invoices, expense reports, and general administrative paperwork.
- Maintain office inventory, supply orders, and facility maintenance checks.
- Assist with data entry and record-keeping to ensure accurate digital and physical filing systems.
- Provide administrative support for special projects and weekend events.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant, preferably in a high-volume environment.
- Must be available to work weekends (Saturday and/or Sunday) on a recurring basis.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and Google Workspace.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Excellent verbal and written communication skills.