Job Description
About the Role
Apex Operations Group is seeking a highly organized and proactive Weekend Administrative Assistant to join our dynamic team in Portland, Oregon. In this pivotal role, you will be the first point of contact for our clients and visitors during critical weekend operations, ensuring smooth business continuity. We offer a competitive salary, a collaborative environment, and the opportunity to work in a fast-paced setting.
Why Join Us?
- Competitive hourly rate ($18.00 - $22.00).
- Weekend shift stability with a supportive team.
- Opportunity for growth within the organization.
Responsibilities
- Manage the front desk reception area, welcoming visitors and answering multi-line phones with professionalism.
- Coordinate and schedule meetings, including booking conference rooms and sending calendar invites.
- Process incoming mail, emails, and faxes, prioritizing urgent requests.
- Perform data entry, maintain accurate digital and physical filing systems, and prepare reports.
- Assist with inventory management and office supply ordering as needed.
- Ensure the office environment is clean, organized, and safe during weekend operations.
Qualifications
- High school diploma or GED required; Associate degree preferred.
- Minimum of 2 years of administrative experience, preferably in a corporate office setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Must be available to work weekends (Friday–Sunday) on a recurring schedule.
- Strong attention to detail and problem-solving abilities.