Job Description
Are you an organized professional looking for a rewarding weekend schedule? Apex Office Solutions is seeking a dedicated Weekend Administrative Assistant to join our high-performing team in Los Angeles. In this pivotal role, you will ensure the seamless operation of our office during critical weekend hours, providing essential support to our management team and clients.
We pride ourselves on a modern, fast-paced environment where attention to detail and proactive communication are valued. As a Weekend Assistant, you will be the face of our company, ensuring that our clients receive top-tier service even when the rest of the office is closed.
Why Join Us?
- Flexible weekend schedule (Saturday & Sunday).
- Competitive pay and hourly rate.
- Opportunity for professional growth within the organization.
- Supportive and collaborative team culture.
Ready to make an impact this weekend? Apply today!
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, answer multi-line phones, and route calls efficiently.
- Schedule Coordination: Manage the executive calendar, schedule meetings, and coordinate room bookings for weekend events.
- Data Entry & Filing: Maintain accurate digital and physical records, file documents, and update client databases with precision.
- Communication: Draft and proofread emails, memos, and internal communications to ensure clarity and professionalism.
- Office Operations: Restock office supplies, manage inventory, and ensure the workspace is tidy and functional.
- Event Support: Assist in setting up and managing logistics for weekend corporate events or meetings.
Qualifications
- Experience: Minimum of 1-2 years of administrative experience, preferably in a corporate or office support setting.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Reliability: Must be available to work weekends consistently (Saturday and Sunday).
- Communication: Excellent verbal and written communication skills with a customer-service mindset.
- Attention to Detail: Ability to manage multiple tasks and prioritize workflow in a fast-paced environment.