Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our team in Oakland, CA. This is an immediate hire opportunity for a detail-oriented professional who thrives in a fast-paced environment. Enjoy a flexible schedule and the chance to work with a dynamic group of professionals.
Why Join Us?
- Immediate start available
- Competitive hourly pay
- Flexible working hours
- Professional development opportunities
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, documents, and presentations.
- Screen phone calls and emails, routing inquiries to the appropriate personnel.
- Organize and maintain filing systems, both electronic and hard copy.
- Assist in the preparation of expense reports and invoices.
- Coordinate office events and manage office supplies inventory.
- Provide general administrative support to department heads as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of administrative experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask effectively.
- Ability to maintain confidentiality and exercise professional discretion.