Job Description
Are you an organized and proactive professional looking for a rewarding weekend opportunity?
Apex Corporate Solutions is seeking a dedicated Weekend Administrative Assistant to join our thriving team in Las Vegas. In this pivotal role, you will ensure our operations run seamlessly from Friday through Sunday, providing essential support to our management team and clients.
We pride ourselves on a dynamic work environment where efficiency meets excellence. As a Weekend Admin Assistant, you will be the face of our organization, managing front-desk duties, coordinating schedules, and maintaining a polished office atmosphere.
Responsibilities
- Manage the front desk operations during weekend hours, greeting visitors and answering multi-line phone systems professionally.
- Handle incoming and outgoing correspondence, including emails, faxes, and mail, ensuring timely and accurate distribution.
- Prepare and organize meeting rooms, set up audiovisual equipment, and take detailed minutes for weekend management meetings.
- Assist in data entry tasks, maintaining accurate digital and physical records for the department.
- Coordinate calendar schedules, booking appointments, and managing travel arrangements for senior staff.
- Process incoming invoices, purchase orders, and expense reports with a focus on accuracy and compliance.
- Perform general clerical duties such as filing, photocopying, and scanning documents as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant administrative certification is a plus.
- Previous experience as an Administrative Assistant or Office Clerk is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Strong verbal and written communication skills with a polished professional demeanor.
- Ability to work independently with minimal supervision during the weekend shift.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Reliable transportation is required.