Job Description
Join Our Dynamic Team as a Full-Time Receptionist!
Are you a welcoming professional with a passion for organization and customer service? Summit Administrative Services is seeking a dedicated and detail-oriented Receptionist to join our front-desk team in the heart of Louisville, KY. In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a smooth and professional experience.
We pride ourselves on a collaborative work environment and offer a competitive salary package, comprehensive benefits, and opportunities for professional growth. If you are looking for a stable, rewarding career in Office Support, we want to hear from you.
Responsibilities
- Manage Front Desk Operations: Greet all visitors and clients warmly, answer multi-line phone systems professionally, and direct inquiries to the appropriate personnel.
- Correspondence Management: Handle incoming and outgoing mail, packages, and faxes with accuracy and efficiency.
- Scheduling & Calendar Management: Assist with scheduling appointments, managing executive calendars, and coordinating meeting room setups.
- Data Entry & Records: Maintain accurate digital and physical filing systems, perform data entry tasks, and update databases regularly.
- Office Support: Assist with inventory management, supply ordering, and general office upkeep to ensure a productive workspace.
- Customer Relations: Address customer inquiries via email and phone in a timely manner, escalating complex issues to management when necessary.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is preferred.
- Experience: Proven experience as a receptionist or in an administrative support role (1+ years preferred).
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional and welcoming demeanor.
- Interpersonal: Strong interpersonal skills with the ability to work independently and collaboratively within a team.