Job Description
Are you looking for a flexible weekend role that offers stability and professional growth?
Join our dynamic team in Jacksonville, FL, as a Weekend Administrative Assistant. We are seeking a highly organized and proactive individual to support our operations during non-standard hours. This position is perfect for professionals who excel in a fast-paced environment and value work-life balance.
In this role, you will play a crucial part in ensuring our office runs smoothly, providing essential support to management and staff. You will be the face of our organization during the weekend, handling inquiries and managing critical administrative tasks.
Responsibilities
- Manage Communication: Handle incoming emails and phone calls professionally, directing inquiries to the appropriate departments.
- Data Management: Perform accurate data entry, filing, and record-keeping for all weekend activities.
- Scheduling: Coordinate and schedule appointments and meetings for department heads.
- Office Operations: Maintain office supplies, manage inventory, and ensure the workspace is organized and tidy.
- Reporting: Prepare weekly status reports and assist with light bookkeeping or expense tracking.
- Guest Relations: Welcome visitors and clients, ensuring a positive first impression of our company.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of administrative support experience.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Availability: Must be available to work weekends (Saturday and Sunday) or specific weekend shifts.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask effectively.